Allegis Group Online Privacy Statement

Effective Date: September 6, 2016

 

Allegis Group, Inc. and its US controlled subsidiary companies (for a full list of the US controlled subsidiary companies, click here (collectively, "Allegis Group", or "we", "us" and "our") are committed to safeguarding your privacy. We provide you with this Privacy Statement because we want you to know how we may collect, use, share, and keep information about you, and the choices that are available to you.  If you have any questions about this Privacy Statement, please contact us using the contact details provided below.

We participate in and comply with the EU-U.S. Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information from European Economic Area ("EEA") member countries. You can find out more about our commitment to the EU-U.S. Privacy Shield Framework below.

 

About Allegis Group

 

Through our network of specialized operating companies, Allegis Group partners with organizations across the globe to optimize talent attraction and retention — while simultaneously providing individuals with significant opportunities to realize their professional aspirations and achieve personal success.  We partner with clients to help them achieve their talent strategies and business goals, and we partner with potential candidates about their career aspirations.  Using our industry expertise we’ve developed a full suite of talent solutions — from talent acquisition services to fully-outsourced workforce management offerings.  Specifically, this  includes:

  • Staffing and recruiting services for technical, professional, and industrial positions through Aerotek, as well as managed engineering services via EASi.
  • Staffing and recruiting services for risk and compliance, operations, business and organizational change, finance, and management consultancy positions via Aston Carter.
  • Legal search, recruiting, and flexible workforce services for lawyers and legal professionals through Major, Lindsey & Africa and MLA-Solutions Practice Group.
  • Executive search services across an entire organization, including board of directors, C-suite, executive and senior VPs, and directors through Allegis Partners.
  • An online job board and resource for job seekers with disabilities and employers looking to hire in the U.S. via Getting Hired.
  • IT staffing solutions, IT talent management expertise, as well as managed, project-based, and outsourced IT services via TEKsystems Global Services
  • A proven alternative to outsourced sales, providing customized sales solutions for retail and B2B customers through MarketSource.
  • Permanent and contingent workforce management solutions, talent advisory services, and integrated talent solutions through Allegis Global Solutions.

 

When this Privacy Statement applies

This Privacy Statement applies whenever we collect personal information from or about you, whether though our website(s) (including the following Allegis Group websites, click here for a full list of the Allegis Group websites; computer or mobile software applications made available by us on or though computers and mobile devices (“apps”) (collectively the “Sites”); as well as through our offline sales, marketing and recruitment activities or in the course of providing or receiving other services from or to you.

This Privacy Statement does not cover HR information about Allegis Group employees. Information about Allegis Group employees is governed by the terms of the Allegis Group Fair Processing Notice for Employees, which is separately provided to employees.

A supplemental privacy statement for MarketSource is provided at the bottom of this Privacy Statement.

This Privacy Statement does not apply to the practices of third parties that Allegis Group does not own or control.

Sometimes Allegis Group acts as a data processor, for example when processing personal information it receives from one of its customers as part of its workforce management or talent advisory services.  Any time that Allegis Group acts as a data processor, it will process personal information according to the contractual obligations it has with the applicable data controller.  To the extent Allegis Group receives requests from individuals regarding the processing of their personal information by Allegis Group, it will refer them to and coordinate with the appropriate data controller.

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What is in this Online Privacy Statement?

 

Click on one of the links below to jump to a specific section:

Collection of Personal Information
Use of Personal Information
Cookies and Online Tracking
Sharing Your Personal Information within Allegis
Sharing Your Personal Information with Third Parties
International Data Transfers
U.S.-Swiss Safe Harbor Framework
EU-US Privacy Shield Framework
Your rights
Security of Your Personal Information
Children’s Privacy
Links to Other Sites and Public Forums
Contacting Us
Changes to this Privacy Statement
Additional Information That Applies to MarketSource Customers


Collection of Personal Information

Allegis Group collects and maintains personal information from the following categories of individuals:

  • Visitors: individuals who visit or use our Site(s) or services, so that we can provide them with the Site(s) or services they require;
  • Job seekers: individuals that apply for job opportunities with Allegis Group to fill our internal positions or as part of our staffing and recruiting services or Allegis Group’s customers through our search, workforce management or talent advisory services (in each case, whether such applications are made online or offline);
  • Customers, vendors, service providers and other suppliers: employees, representatives and/or agents of our customers, service providers, vendors and other suppliers with whom we have a business relationship and/or manage on behalf of our customers.

 

If you submit any personal information relating to other people to us or to our service providers in connection with our Sites or services, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Statement.

 

The types of information we collect include the following:

  • Information voluntarily submitted to us: Allegis Group collects personal information that is voluntarily provided by individuals who sign up for an Allegis Group job board account or other Allegis Group Site that allows for individuals to set up an account or otherwise submit information; by individuals who voluntarily provide information to third party Sites and applications (for instance Monster.com, CareerBuilder.com or LinkedIn); or by individuals who provide information to us voluntarily offline (for example, by telephone or in person at events or at one of our recruitment offices).  This is normally for the purpose of our providing staffing and recruiting services, or search, workforce management or talent advisory services.  

 

Specifically, the types of personal information we may collect include:

    • contact information (such as name, postal address, email address and telephone number);
    • username and password when you register on our Sites;
    • information you provide about others you would like us to contact (for example referrals or references) or information regarding your emergency contacts;
    • resume or C.V. information, such as employment and education history, language proficiencies, security clearance information and other work-related skills, awards and honors, membership in clubs and organizations, personal interests and activities and information regarding your career interests and other qualifications for or desires regarding future employment opportunities, including information regarding desired compensation and benefits; and
    • citizenship and work authorization status. 
  • Information we collect automatically: We automatically collect certain technical information from visitors to our Site(s), such as the Internet protocol (IP) address of their device, their login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platforms.  We may also automatically collect certain information about their visits to our Site(s), such as download errors experienced and length of visits to certain pages.
  • Information we receive from other sources or third parties: We may receive or acquire information about our visitors, job seekers, customers and suppliers from third party partners such as  background check providers or other sources such as information from publically available Sites or a job seeker’s third party references.  When you download, install or use Allegis Group apps through mobile or connected devices, we and our service providers may track and collect app usage data, such as the date and time the app on your device accesses our servers and what information and files have been downloaded to the app based on your device number.
  • Sensitive Information: In connection with the various services we provide or if you are applying for a job opportunity with us or one of our customers, you may be asked for types of personal information that are viewed by some countries as "sensitive". Although we aim to minimize the amount of sensitive personal information we process, we may process such information in certain circumstances, such as where we are required to or permitted to do so by law (e.g. for equal opportunity monitoring or affirmative action program), where it is necessary to provide you with a service, or we are performing a criminal background check, drug/alcohol test or fitness for duty testing.  Where required by applicable law, Allegis Group will not collect and use any sensitive personal information about you without your express consent. 

Sensitive personal information includes for example, personal information revealing racial or ethnic origin, political opinions, religious or similar beliefs, trade union membership or information concerning a person's physical or mental health or condition or sexual life, or the processing of genetic data, biometric data for the purpose of uniquely identifying a person or any information about the commission of, or proceedings for, any offence committed or alleged to have been committed by a person, the disposal of such proceedings or the sentence of any court in such proceedings.

Use of Personal Information

The personal information Allegis Group collects will be used only as described in this Privacy Statement and/or in the way we specify at the time of collection.  For the most part, we collect personal information to operate effectively and to comply with applicable laws and government regulations (e.g., employment, tax, insurance).  We also use your personal information for the purposes of providing you with access to our Site(s) and services.

More specifically, some of the ways we may use your personal information include, but are not limited to:

  • Providing services to you;
  • Responding to communications we receive from you;
  • Complying with applicable laws and government regulations;
  • Facilitating the recruitment, staffing or search process by helping to find job seekers a suitable assignment or job match with us or with our customers;
  • Storing information about your recruitment or other preferences;
  • Gauging the number of users and usage of the Site(s), so we can plan Site bandwidth and capacity accordingly;
  • Recognizing you when you return as a repeat visitor to our Site(s) or service;
  • Providing information on goods and services requested or which may interest you;
  • Sending you e-mails and other communications about Allegis Group marketing, advertising and promotions in accordance with your marketing preferences;

  • Sending you e-mails and other communications about job postings that we think fit your profile, and to notify you about events, surveys, workshops and training sessions run by Allegis Group;
  • For our business purposes, such as data analysis, audits, fraud monitoring and prevention, developing new products, services and offerings, enhancing, improving or modifying our Sites, products and services and operating and expanding our business activities; and
  • Notifying you about changes to our Site(s) or services.

Personal Information collected online through Sites may also be supplemented with information you provide to us through other Allegis Group services, as well as other online and offline sources such as recruitment fairs, trade shows, or other events and other data appending methods such as spot tags, tracking and cookies as referenced below.

We may also use the personal information we receive for the purposes of creating anonymized and aggregated statistics that do not reveal the identity of any person.

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Cookies and Online Tracking

Allegis Group websites use "cookies" and similar technologies (like web bugs) to help personalize your online experience and for our analytics purposes.

A cookie is a small data file placed on the hard drive of your computer when you visit certain websites.  A cookie file can contain information such as a user ID that the site uses to track the pages you have visited.

A web bug is a graphic on a web page or email that gathers information about the computers used to view the web page or email.  A web bug can collect your computer’s IP address and the time you viewed the website or email.

Some parts of Allegis Group’s websites use cookies and web bugs to track user traffic patterns on the Allegis Group sites.  Allegis Group does this tracking in order to determine the usefulness of our website information to our users and to see how effective our navigational structure is in helping users reach that information.

If you prefer not to receive cookies or web bugs while browsing our website, you can set your browser to warn you before accepting cookies or web bugs and refuse them when your browser alerts you to their presence. 

You can also refuse all cookies and web bugs by turning them off in your browser, although you may not be able to take full advantage of Allegis Group websites if you do so.  You do not need to have cookies turned on to use/navigate through many parts of Allegis Group websites, except that access to certain Allegis Group Web pages require a login and password.

You can find information on popular browsers and how to adjust your cookie preferences at the following websites:

Microsoft Internet Explorer: http://www.microsoft.com/info/cookies.htm

 

Mozilla Firefox: http://www.mozilla.org/projects/security/pki/psm/help_21/using_priv_help.html

 

Google Chrome: https://support.google.com/accounts/answer/61416

 

Apple Safari:  Blocks cookies by default and accepts cookies only from your current domain.  To change, click Safari, Preferences, Security, and choose your preference.

For more information on the types of cookies which are used on the Allegis Group websites, please see our cookie statement, which is available on each of our websites. 

 

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Sharing Your Personal Information within Allegis

Allegis Group may disclose your personal information to any affiliate within Allegis Group for use in accordance with this Privacy Statement.  This includes our subsidiaries, affiliates and our ultimate holding company. 

This sharing of personal information with Allegis Group affiliates may include combining the personal information gathered by certain Allegis Group Sites with information independently gathered on other Allegis Group Sites as well as information gathered offline into one or more database(s) useable by Allegis Group, including all of its affiliates.  Again, this combined information will only ever be used for the purposes disclosed within this Privacy Statement.

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Sharing Your Personal Information with Third Parties

Allegis Group may share and disclose personal information about you with the following types of third parties and in the following circumstances:

  • Potential employers or potential customers - We may share your personal information if you are a job seeker with a customer for the purpose of providing staffing and recruiting services, or search,  workforce management or talent advisory services .

 

In connection with the above, we may need to disclose certain data about your previous employment (including without limitation, your resume and corresponding information or to the extent permitted by law, the results of any criminal background checks or other specific employee data such SSN/National ID) with that customer or other service providers or agents acting on our behalf to facilitate and enable the potential placement or employment. To the extent you are employed by a customer of Allegis Group through our search, workforce management or talent advisory services, the Allegis Group customer will process such personal information in accordance with its own policies and procedures.  

  • Compliance with laws - We may disclose personal information to a third party where we are legally required to do so in order to respond to or comply with any applicable law, regulation, subpoenas, court orders, legal process or government requests, including in response to public authorities to meet national security or law enforcement requirements.
  • Vendors, consultants and other service providers - We use third party vendors, consultants and other service providers to assist us in providing our Site(s) and services, including to support us in areas such as recruiting and reviewing responses to job advertisements, managing résumé/CV data, IT platform management or support services, infrastructure and application services, marketing, data analytics, skills and assessments training, occupational health and safety screening, and drug and background screening. In providing these services on behalf of Allegis Group, it may be necessary for us to provide these third parties with access to your personal information.  

In cases of onward transfer to third parties of data of EU individuals received pursuant to the EU-US Privacy Shield, Allegis Group is potentially liable under the Privacy Shield Principles if our agents process your personal information in a manner inconsistent with the Principles, unless we prove that we are not responsible for the event giving rise to the damage. 

  • Business transfers - Circumstances may arise where, whether for strategic or other business reasons, Allegis Group decides to sell, buy, merge or otherwise reorganize businesses. Such a transaction may involve, in accordance with applicable law, the disclosure of personal information to prospective or actual purchasers, or the receipt of it from sellers. It is Allegis Group’s practice to seek appropriate protection for information in these types of transactions.
  • Vital interests and legal rights - We may collect and possibly share personal information and any other additional information available to us in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of Allegis Group’s terms of use, or as otherwise required by law, including without limitation to meet national security or law enforcement requirements. We also may disclose your personal information to third parties when we choose to establish or exercise our legal rights or defend against legal claims.

Your personal information is never sold, rented or leased to any external company, unless you have granted us permission to do so.

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International Data Transfers

As a global company, we may transfer personal information to Allegis group entities and third parties located in countries outside your country of residence. These countries may not necessarily have data protection laws as comprehensive as those in your country or residence; however, our collection, storage and use of your personal information will at all times continue to be governed by this Privacy Statement.  

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U.S.-Swiss Safe Harbor Framework

For personal information we receive from Switzerland, we have certified that we comply with the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from Switzerland to the US. 

In processing personal information, we comply with the following U.S.-Swiss Safe Harbor Principles of:  Notice, Choice, Onward Transfer (to third parties), Security, Data Integrity, Access and Enforcement (including verification).  If there is any conflict between the policies in this Privacy Statement and the U.S.-Swiss Safe Harbor Privacy Principles, the U.S.-Swiss Safe Harbor Privacy Principles shall govern.  More information about the U.S. Department of Commerce U.S.-Swiss Safe Harbor Program can be found at http://www.export.gov/safeharbor/.

Swiss individuals who believe that their information has not been processed in compliance with the U.S.-Swiss Safe Harbor Privacy Principles may raise their complaints in a number of ways:

 

(1)   You can contact us directly use the contact details provided below and we will respond to your complaint within 45 days of receipt.

 

Allegis Group, Inc.

7301 Parkway Drive, 5th Floor

Hanover, MD  21076

ATTN:  Privacy Officer

privacyofficer@allegisgroup.com

 

Or if you are resident in Switzerland:

Allegis Group Limited

c/o Legal Department

OTV House East Wing

Wokingham Road

Bracknell

Berkshire

RG42 ING

ATTN:  Legal Team

privacyofficerEU@allegisgroup.co.uk

 

(2)  We have also committed to refer unresolved privacy complaints under the U.S.-Swiss Safe Harbor Principles to an independent dispute resolution mechanism, the BBB EU Safe Harbor, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by Allegis Group, please visit www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.


EU-US Privacy Shield Framework

For personal information we receive from the EEA we have certified our compliance with the EU-US Privacy Shield Framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries.  

We have certified that we adhere to the Privacy Shield Framework Principles of:  Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability when processing personal information from the EEA in the U.S. 

If there is a conflict between the policies in this Privacy Statement and the Privacy Shield Principles, the Privacy Shield Principles shall govern.  To access the Privacy Shield List and to find details of our certification, please visit:   https://www.privacyshield.gov.

Allegis Group is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) with regards to our compliance with the Privacy Shield. 

Residents of the EEA who believe that their information has not been processed in compliance with the Privacy Shield Principles may raise their complaints in a number of ways:

(1) You can contact us directly using the contact details provided below and we will respond to your complaint within 45 days of receipt.

Allegis Group, Inc.

7301 Parkway Drive, 5th Floor

Hanover, MD 21076

ATTN:  Privacy Officer

privacyofficer@allegisgroup.com

 

Or if you are resident in the EEA:

 

Allegis Group Limited

c/o Legal Department

OTV House East Wing

Wokingham Road

Bracknell

Berkshire

RG42 ING

ATTN:  Legal Team

privacyofficerEU@allegisgroup.co.uk

 

(2) We have also committed to refer unresolved privacy complaints under the Privacy Shield Principles to an independent dispute resolution mechanism, the BBB EU Privacy Shield, operated by the Council of Better Business Bureaus ("BBB"). The BBB is a non-profit alternative dispute resolution provider located in the United States.  If you do not receive timely acknowledgement of your complaint, or if your complaint is not satisfactorily addressed, please visit www.bbb.org/EU-privacy-shield/for-eu-consumers/ for more information and to file a complaint.  

(3)  Further, the European data protection authorities (DPA) may refer your complaint to the US Department of Commerce or the Federal Trade Commission for further investigation.

(4)  Please note that if your complaint is not resolved through the above methods, under limited circumstances, a binding arbitration process option may be available before a Privacy Shield Panel.  To find out more about the Privacy Shield's binding arbitration scheme please see www.privacyshield.gob/article?id=My-Rights-under-Privacy-Shield.       

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Your rights

You have the right to request access to your personal information.  Please note that access may be subject to a fee specified by applicable law. We may also reject requests to provide access to your personal information where permitted and/or required by applicable law – for example under the EU-US Privacy Shield, if the burden or expense of providing access is disproportionate, or where such a request violates the rights of third parties. 

In addition, where such rights are available to you under applicable law (for example, if you are resident  in the EEA), you may also ask us to correct, update, delete or block any personal information that we process about you, in particular where the personal information is incomplete or inaccurate.  We take reasonable measures to ensure that your personal information is kept accurate, complete and current, and for this reason ask that you inform Allegis Group in the event of any changes to your personal information. 

Where it is in accordance with your marketing preferences, we may periodically send you updates via e-mail about promotional opportunities or services we think may interest you, such as jobs in our database that match your selection criteria.  Each notification will provide instructions on how to opt-out of receiving similar e-mails.  At the point where we request personal information about you, our Sites also give you the opportunity to decide which communications you receive.

 

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Security of Your Personal Information

 

Allegis Group is committed to protecting the personal information you share with us.  Allegis Group uses appropriate physical, technical, organizational and administrative security measures to help protect your personal information from unauthorized or unlawful access, use or disclosure, and from accidental loss, destruction or damage. 

Allegis Group supports online security using secure server technology because we want your data to be safe.  There are state-of-the-art security arrangements and facilities on Allegis Group work sites to maintain data security. Unfortunately, the transmission of information via the internet cannot be guaranteed 100% completely secure and we cannot guarantee the security of your personal information that is transferred over the internet. 

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Children's Privacy

This site is not intended for use by children under the age of 13.  Allegis Group does not knowingly collect personal information from children under the age of 13.  If we learn that we have collected personal information from a child under the age of 13, we will delete that data from our systems.

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Links to Other Sites and Public Forums

Allegis Group Sites may contain links to other sites for your convenience and information.  If you access those links, you will leave the Allegis Group Site.  Allegis Group does not control those sites or their privacy practices, which may differ from Allegis Group’s practices.  Allegis Group is not responsible for the privacy practices or the content of other websites outside of Allegis Group.  The personal information you choose to provide or that is collected by these third parties is not covered by this Privacy Statement.  We encourage you to review the Privacy Statement of any company before submitting your personal information.

Allegis Group may make message boards, news groups, and/or public forums available to users on its Sites.  Any information that you disclose in these areas becomes public information that may be accessed by third parties; therefore, you should use caution before deciding to disclose any personal information in these forums.

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Contacting Us

If you have any questions about this Privacy Statement or if you wish to inspect the information we hold about you, please contact:

Allegis Group, Inc.

7301 Parkway Drive, 5th Floor

Hanover, MD 21076

ATTN:  Privacy Officer

privacyofficer@allegisgroup.com

 

Or if you are resident in the EEA:

 

Allegis Group Limited

c/o Legal Department

OTV House East Wing

Wokingham Road

Bracknell

Berkshire

RG42 ING

ATTN:  Legal Team

privacyofficerEU@allegisgroup.co.uk

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Changes to this Privacy Statement

If we change our Privacy Statement, we will post the revised Privacy Statement here, with an updated revision date. If we make significant changes to our Privacy Statement, we may also notify you by other means, such as sending an email or posting a notice on our home page. To view the previous version of the Privacy Statement, click here.  We will update the "Effective Date" at the top of this page to indicate the date from which any changes take effect.

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Additional Information That Applies to MarketSource Customers

MarketSource works closely with a variety of retailer businesses ("MarketSource Customers") to help them market and sell products and services to their end customers ("MarketSource End Customers"). 

In connection with the retailer services and solutions that MarketSource provides to MarketSource Customers, MarketSource may collect and process personal information (like contact information, transaction history, marketing preferences or geographic location information) about MarketSource End Customers on behalf of MarketSource Customers for the following purposes:

  • To  process direct sales and transactions; and
  • For MarketSource Customer's business purposes, such as:
    • Data analysis, audits, fraud monitoring and prevention;
    • Developing new products, services and offerings;
    • Enhancing, improving or modifying  MarktSource Customers’ merchandising, Sites, products and/or services;
    • Identifying usage or purchase trends;
    • Determining  and evaluating the effectiveness of a MarketSource Customer's engagement with its MarketSource End Customers and related promotional campaigns; and
    • Operating and expanding their business activities.

The MarketSource Customer is the data controller of any personal information about MarketSource End Customers.  As such, a MarketSource End Customer who wishes access, or who seeks to correct, amend, or delete inaccurate data should direct his or her query to the relevant MarketSource Customer.  MarketSource will assist any MarketSource Customer as necessary to comply with any MarketSource End Customer data subject request.

© Allegis Group, Inc., 2016.  All rights reserved.