Job Snapshot
Job Summary
Our Company
Allegis Group is the global leader in talent solutions. We exist to create opportunities for people to achieve their career goals and provide top talent to our clients. We provide exceptional training and development to support you on your journey, and foster an inclusive and diversified culture which embraces a shared set of core values based on character, competitive spirit, and relationships. For those looking to build a career and attain a true sense of achievement, there is no better place to be.
About the role
This is a fantastic opportunity for an energetic individual to create positive change, drive our company culture and be the face of the office.
You will be someone who takes pride in managing the physical workspace and takes on initiatives with a “no job too small” attitude. Reporting to the Executive Assistant, you will work closely with the office leaders to focus on delivering an all-round support service to the whole office.
- Responsible for the onboarding and offboarding matters of employees
- Ensure staff visas and company licences and registrations are kept up-to-date
- Update seating plan and organisation chart
- Undertake expenses claims review
- Staff annual leave and medical leave record management and reconciliation
- Reception duties to welcome visitors and guests
- Provide administration support to the office leaders
- Build and maintain relationships with the building management and local vendors as the single point of contact (Cantonese will be required)
- Ensure office compliance, health and safety requirements and general wellbeing of the office aesthetics
- Partnering with the office leaders to arrange office events including client entertainment, round tables, career days, birthdays and anniversaries, Director’s Lunch, team activities, festive celebrations, end of year parties and other meeting support
- Ordering office and kitchen supplies
- Provide support for internal meetings, i.e. prepare presentations and meeting handouts etc.
- Assist in planning and participating in other internal activities, projects and events
About You
- Previous experience with office management or related skills
- Communicate effectively in English and Cantonese
- Excellent interpersonal skills, customer service mindset and organizational skills
- Detail-minded, can think on the spot and have a strong sense of responsibility and ownership
- Have the ability to establish and maintain effective working relations with internal and external stakeholders
- Someone that wants to be involved within a collaborative culture, where team and company comes first